Find out where we are up to with your new let & see if there is anything that you can do to help speed up the process
PROPERTY ADDRESS:
Landlord Name:
Landlord Address:
Post Code:
Landline Number:
Mobile:
E-Mail:
Landlord Overseas: If Yes, NRL8 Rec'vd:
Landlords Bank Details Rec'vd:
Terms of Business Signed:
Property Information Completed:
Landlord Insurance Upto Date:
Cover Date
Terms & Fee Agreed:
Keys Received:
Alarm Code:
Passes:
Car Park No:
Permit:
Advertising
Recommended Marketing Rent
Current Occupier Vacation Date
Available Date
Check Gas, Elec etc Below
Any Part of Property NOT Included?
Is Marketing Correct?
To Let Board
EPC at least an E? [2018]
Buildings & Contents Insurance
Check Current AST for Viewing Details
Is Marketing Correct?
Tenancy Preferences
Current Tenant / Occupier
A To-Let Board Will Go Up
Call & Text & E-Mail for Viewings
Permission To Do Viewings
Does Tenant Want To Be Present
When is NOT Convenient
Name
Tel & Mobile
E-Mail
Social Media
Marketing
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Pictures |
Floor Plan |
Available Date |
New OR Re-Let |
Advertising Sheet |
System |
Rightmove |
To-Let Board |
Test Call / Visit |
Tenant Hub |
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New Tenancy Details
Tenant Name
Rent
Deposit
Period
Notice Period
Break Clause
Start Date
Tenant Fees Charged
Deposit Due
Deposit Paid
Deposit Held By
Authority Received from Tenant
Proof of Registration Received
Rent Received
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Application Application letter sent & signed, inc: How to rent leaflet Tenancy terms Bank details for deposit payment Link to specimen tenancy agreemment New application received Deposit received Landlord reference completed Employers reference completed Credit search completed Character reference completed I.D. seen Bank statements seen Bank reference received [sometimes bypassed in favour of bank statements] |
Latest Update |
Date |
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Application Approved by Landlord Landlords Information received inc. proof of ownership Deposit registered Tenancy agreement created |
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Post Approval - Tenant How to rent leaflet Deposit certificate Deposit prescribed information Tenancy agreement - to include, if required: - Guarantor - Pet - Special Clauses Inventory Gas safety certificate Electrical Legionnaires tenants guidance notes EPC |
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Post Approval - Property Co2 alarm: - Present - Working - In Date - If not, has a new one been ordered? Smoke detectors: - Present - Working - In Date - If not, has a new one been ordered? Landlords gas safety certificate: - Passed - Date Electrical 5 year inspection: - Passed - Date Electrical Visual Electrical PAT Legionnaires risk assessment: - Date EPC present: - Date Inventory Booked Any charges to landlord |
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Check-In Rent received before check-in Future rent set-up Tenants insurance seen Intitial inspection discussed How to rent leaflet provided Deposit certificate provided Deposit prescribed information provided Inventory signed Key acknowledgement signed Gas safety certificate released Electrical information released Legionnaires tenants guidance notes provided Mangement contact details provided Maintenance information provided |
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Post Check-In File tenancy agreement & supporting documents Upload tenancy details onto system Pay landlord rent minus any fees Produce & send landlord statement Inform utility providers of change of occupancy |
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Utilities
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Utility Provider |
Contact Details |
Meter No. |
Readings |
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Electric |
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Gas |
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Water |
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Council Tax |
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Oil |
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